Easy Way to Copy Excel Charts into Your PowerPoint Slides

In Computer Skills

When it comes to preparing PowerPoint slides for a presentation, you will sometimes need to add some graphs or charts from your Excel file. And you have to copy those graphs or charts from your excel document and paste them to your slides without changing their structure and view. To do so, some people might outsmart the way by taking a screenshot and attach the graphs and charts to the slide documents. It works too. But many times the original image ration doesn’t fit the slide width and height. On this article, we will discover how to paste Excel charts into PowerPoint slides.

Taking Excel charts to add to PowerPoint slides isn’t like usual copying and pasting. Because that way will only show those charts without maintaining your slideshow width and height. By copying and pasting the chart into your slideshow in a usual way, the entire workbook will also be pasted into the slideshow. If you double-click the pasted chart, the PowerPoint will then open the complete Excel workbook.

A more complex problem also comes if you have your PowerPoint presentation protected with password for security reason. Pasting those charts in a usual way is not a good idea. This common issue often occurs in a protected business presentation slideshow which the owner wants to maintain the original data within it. So, in case your slideshow isn’t given a password, someone may well change the data, and forge your entire hard work.


Besides security matters, given that you’ve copied the overall Workbook into your slideshow, it might bloat your slideshow, which can make it quite difficult to view.

Therefore, you definitely have to know the proper way you should copy and paste your Excel graphs or charts into your PowerPoint slides.

How to Copy an Excel Chart into PowerPoint Slide

Follow the quick steps below:

1. Copy a chart from the Excel as you commonly would.

2. In your PowerPoint slideshow, place the cursor exactly where the chart you want to show.

3. Then, on the Home tab of your ribbon, you will see the down arrow under the paste tool. Click on it and then select Paste Special. The dialog box will appear like the following screenshot.

Paste Special tool in PowerPoint

4. Choose which one from the image file types options you want to use.

5. And then click OK.

With the simple steps above, you then simply need to paste the image of your graph or chart into your PowerPoint slide. This will maintain the original and security of your data on your presentation slideshow. Even you’ve also prepared a big difference in the size of your PowerPoint presentation that can make it significantly lighter to send through email if you need too.

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